Homeschool Record Keeping
To Meet State/Country/Regional Requirements
Your Homeschool Records & Reporting Center from SchoolhouseTeachers.com
Homeschool record keeping doesn’t have to be overwhelming. Whether you’re preparing for end-of-year evaluations, meeting state homeschool requirements, or just staying organized, we’re here to help. At SchoolhouseTeachers.com, we provide printable record keeping tools and expert guidance so you can confidently track your homeschool journey—all in one place.
Think of this hub as your compliance and validation center. The Homeschool Records & Reporting Center at SchoolhouseTeachers.com offers a comprehensive set of tools to help families organize, track, and document their homeschool with confidence. These thoughtfully designed resources streamline lesson planning, academic documentation, and student progress tracking—giving you peace of mind and helping you stay on top of record keeping requirements in your region.
The center offers essential record keeping tools to support documentation needs, including:
Essential Homeschool Documentation & Planning Tools
- Education Plan Builder – A structured planning tool that helps families organize annual academic goals and instructional plans to support homeschool record keeping.
- Letter of Intent to Homeschool Template – A professionally formatted document designed to assist families in notifying education authorities of their decision to homeschool, where required.
- Certificates of Completion – Officially formatted certificates to celebrate student course achievements.
- Transcript & Report Card Generation – All members can create report cards and track student records through Applecore. Annual and Lifetime Members also gain access to transcript generation to document high school coursework, which may be submitted as part of college applications.
- Customizable Student Schedules – ST’s organizational tools help families structure daily and long-term educational plans.
- Scope & Sequence Resources – Detailed progression guides to help determine appropriate starting points and academic advancement for each child.
- Complete Course Catalog – Easily access ST’s vast platform of hundreds of full-length courses, spanning preschool through high school, all in one convenient location.
With SchoolhouseTeachers.com’s tools at their fingertips, homeschooling parents can approach homeschool record keeping with confidence rather than uncertainty. The documentation created using these resources helps chronicle each child’s educational progress clearly and professionally, supporting local record keeping requirements.
SchoolhouseTeachers.com remains committed to equipping homeschooling families with the needed tools to stay organized, feel confident, and focus on what matters most—their children’s enriching, high-quality home education.
Ready to get started? Let’s dive in together!
Homeschool Record Keeping FAQs
Most states require attendance logs, subjects taught, samples of student work, and progress reports. Some may also require standardized testing records.
It varies by state, but a good rule of thumb is to keep documentation for at least two to five years—or longer if your student may apply to college.
In many cases, yes! Digital files, scanned documents, and online portfolios are often accepted. Just be sure to back them up regularly.
Good question! Many reporting forms are designed with printed textbooks in mind, so they ask for curriculum name, publisher, and/or publication date. SchoolhouseTeachers.com offers digital curriculum that’s updated regularly—so there’s no single, fixed publication date like you’d find on a printed book. (That “publication date” field is usually there to show that you used a real curriculum—not to document a formal print edition.)
While we can’t offer legal advice or say what your state specifically requires, here are some practical suggestions other members have used:
Curriculum name: Use the exact title of the course
Author: List the Lesson Designer’s name, as shown on the course
Publisher: The Old Schoolhouse® / SchoolhouseTeachers.com
Date: Choose whichever is most appropriate:
- The date you downloaded or started using the course (like September 2024)
- The most recent revision date shown in the PDF file name (like 7-16-23)
- The school year when the course was used (like 2024–25)
Looking for homeschool support in other countries? SchoolhouseTeachers.com offers Christian homeschooling resources and curriculum to families across the globe. Explore our international homeschool pages for country-specific guidance.
